Assistant Director of Human Resources Plainville Community Schools
Assistant Director of Human Resources
Plainville Community Schools
Apply here: https://www.applitrack.com/plainville/onlineapp/default.aspx
Join Our Plainville Community Schools Family! Are you looking for more than just a job?
We are a vibrant, close-knit school community that feels more like a true family than a
workplace. We support one another, celebrate our successes together, and work toward a
common goal of excellence for our students and staff. If you are a dedicated HR professional
who thrives in a warm, collaborative environment, we want to meet you!
The Role: Dynamic, Fast-Paced, and Vital
We are seeking a Assistant Director of Human Resources who is a master of multitasking. In
our office, there is no such thing as a "typical" day. You must be someone who can effortlessly
switch hats, stopping one critical task to address another as priorities shift—which they do
constantly.
Whether you are navigating complex labor relations, assisting a colleague with benefits, or
diving into payroll, you are the heartbeat of our administrative operations. You’ll need to balance
a high level of technical expertise with the "people person" energy that our community is known
for.
Some Key Responsibilities Include
• Support & Liaison: Act as a trusted resource for Department Heads and staff regarding
policies, benefits, and bargaining unit contracts.
• Leave & Benefit Management: Oversee all aspects of FMLA, workers' comp, and jury
duty. Manage medical, dental, life, and disability insurance for active and retired
employees.
• Recruitment & Onboarding: Manages all postings for the district. Oversees the
coordination and processing of applicable pre-employment screening, background
checks, fingerprint processing and orientations, ensuring compliance with strict
standards. Lead the charge for substitute teacher recruitment, including interviewing,
background checks, and orientation.
• Payroll & HRIS: Provide backup for Town and Board of Education payroll. Manage HR
systems including Frontline Central, Absence Management, Recruitment & Hiring, and
Time & Attendance.
• Compliance & Reporting: Prepare complex state reports (EDS, OSHA, EEOC), pension
calculations, and assist in strategic planning for labor negotiations.
What You Bring to the Table
• The "Pivot" Factor: A proven ability to work in an extremely busy atmosphere where
you can reprioritize tasks on the fly without losing your focus or your smile.
• HR Expertise: Thorough knowledge of public personnel administration, labor laws, and
employee relations.
• Technical Savvy: Proficiency in Microsoft and Google software platforms, and HRIS
systems; a solid grasp of basic accounting and payroll principles is essential.
• Discretion: The ability to handle sensitive, confidential information with the utmost
integrity.
Desired Qualifications
• Education: High School Diploma/GED required; Bachelor’s Degree in Human
Resources or a related field preferred.
• Experience: * Minimum of 3 years in a Human Resources office.
o Minimum of 2 years in accounting, bookkeeping, or payroll.
o Governmental accounting experience is a plus.
This position is considered a salaried position with an average working schedule of 35 hours per
week. Salary range is $75,000 - $85,000 per year with excellent benefits.
TOWN OF PLAINVILLE, CT
POSITION DESCRIPTION
DATE: January 7, 2026
POSITION: ASSISTANT DIRECTOR OF HUMAN RESOURCES
REPORTS TO: Director of Human Resources
GOVERNING ORGANIZATION: Town of Plainville and Plainville Community Schools
POSITION SUMMARY:
Performs high level functions for the office of Human Resources. This position may also
act as a backup for the Town and Board of Education payroll system. Performs
administrative & technical tasks of confidential and complex nature related to the personnel
function and to the office of the Director of Human Resources. Assists with personnel
issues.
SUPERVISION EXERCISED (in the absence of the Director)
• Provide guidance, support, and direction to the HR Technician.
• Assist in the delegation of tasks and monitoring of workload.
• Address routine personnel matters and escalate complex issues to the Director.
• Ensure the efficient and accurate completion of tasks by the HR Technician.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Benefits Administration
• Administers all employee benefit programs, including health, dental, vision, life
insurance, disability, retirement plans (pension and 403 (b)/457), FMLA, Workers
Compensation and other voluntary benefits for the Town and Plainville Community
Schools.
• Serves as the primary point of contact for employees benefits inquiries, FMLA, LOA,
WC and Jury Duty Leave requests, providing accurate and timely information and
resolving issues effectively.
• Working in conjunction with the appropriate parties, ensures proper documentation and
certification is received and recorded; provides continued follow-up with employees
and administrations.
• Acts as a liaison between the schools, the administrators and the payroll office for all
employee leaves.
• Manage enrollment processes, changes in status, and terminations related to benefits,
ensuring accurate documentation and timely processing.
• Coordinate annual open enrollment periods, including communication materials,
employee meetings, and system updates.
• Maintain strong relationships with benefit vendors and brokers, ensuring effective
communication and problem resolution.
• Ensure compliance with all applicable federal, state, and local regulations related to
employee benefits, include ERISA, HIPAA, and ACA.
• Manages all HRIS systems including Admins. Frontline Central Absence Management,
Recruitment & Hiring, Time & Attendance, including overseeing the setup, training,
changes and trouble shooting.
Training and Development
• Collaborate with the Director of Human Resources and Department Heads to identify
training needs across both the Town and Plainville Community Schools.
• Develop, implement, and evaluate comprehensive training programs and initiatives
aligned with organizational goals and employee development needs.
• Coordinates logistics for training sessions, including scheduling, materials preparation,
and participant communication.
• Explore and implement various training methodologies, including in-person
workshops, online learning, and blended approaches.
• Maintain training records and track employee participation.
• Track the effectiveness of training programs and make recommendations for
improvement.
Recruitment and Onboarding
• Manages all aspects of the recruitment process for the Plainville Community Schools.
• Ensures proper documentation and certification if applicable to the position is received
and recorded as well as providing continued follow-up with candidates and
administration.
• Manages and maintains the Frontline System (Frontline Central, Absence
Management, Recruitment & Hiring and Time & Attendance). Ensures the postings
timely and closed when filled.
• Updates the open position spreadsheet.
• Responsible for the onboarding new employees and coordination of pre-employment
screening and fingerprint processing, ensuring compliance with strict standards from
DPS.
• Manages the coordination recruitment and retention for all substitute teachers.
Conducts substitute interviews, reference checks and background checks; makes
employee offers for daily substitutes and conducts onboarding.
• Provides training as needed on the Frontline system and acts as liaison between
administrators, teachers and substitutes regarding any issues that arise
Data Collection and Reporting
• Manages HR related State Reporting including EDS System updates and annual file
creation, EDS reporting for Certified and Non-Certified staff, OPEB Reporting, EEOC
Compliance Report, OSHA Reporting.
• Prepare pension reports and salary surveys. Prepares information for auditing purposes
as required.
• Provides professional administrative and technical support in collecting, generating and
analyzing data and reports.
• Assists with the research and preparation of strategic planning for labor relations, and
negotiation efforts (salary surveys, benefit spreadsheets and cost analysis).
• Prepares annual contracts for all certified and unaffiliated staff and tracks and ensures
receipt of signed documents from each employee.
Other Responsibilities
• May review the Town Payroll for accuracy before it is processed. Updates employee
data for all personal information. May update pay, and deduction changes.
• Acts as a backup for the Town and Plainville Community Schools payroll system.
• May participate in union negotiations.
• May create new Personnel Policies as needed and updates existing policies.
• Responsible for the off boarding of Plainville Community Schools employees.
• Maintains all Plainville Community Schools Personnel, Medical, Workers
Compensation, Labor Relations & Negotiation files.
• May assist with interviews and or testing process when needed while sitting on the
interview panel when needed.
• Assists with projects in the absence of the Director of Human Resources.
• Investigates and/or researches various personnel issues, which may include
disciplinary issues, working with the Director of Human Resources.
Additional Duties:
• May assist with the preparation of the annual budget documents for proposed and adopted
budgets.
• Performs special assignments as requested.
• May assist with the Town Safety Committee.
• All other duties as assigned.
Qualifications:
• Bachelor’s Degree in human resource management or related area, or a minimum of three
years of progressively responsible public personnel experience including some
supervisory experience or equivalent experience and training is required.
• Minimum of three (3) years of progressively responsible experience in benefits
administration and training coordination.
• Strong knowledge of employee benefits laws and regulations (ERISA, HIPAA, ACA,
FMLA, etc.).
• Experience developing and delivering training programs using various methodologies.
• Excellent communication, interpersonal, and presentation skills.
• Strong organizational, time management, and problem-solving skills.
• Proficiency in Microsoft Office Suite, (Word, Excel, PowerPoint, Outlook).
• Experience with HRIS (Human Resources Information Systems) preferred.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience working with public sector or educational institutions is a plus.
• SHRM Certified Professional (SHRM-CP) or Professional in Human Resources (PHR)
certification is a plus.
Necessary Knowledge, Skills, and Abilities:
• Knowledge of modern policies and practices of public personnel administration; thorough
knowledge of employee classification, compensation and benefits, recruitment, selection,
training, labor laws and labor relations.
• Working knowledge of risk management and safety practices; working knowledge of labor
negotiations; through ability to negotiate collective bargaining contracts and resolve
grievances.
• Knowledge of basic accounting principles and practices; knowledge of payroll procedures,
accounts receivable and accounts payable systems.
• Ability to organize data and prepare reports including the use of spreadsheets.
• Considerable mathematical ability; must be flexible, prioritize, and schedule work.
• Considerable knowledge of Microsoft and Google software platforms is required.
• High level of organizational skills and ability to concentrate in a busy environment. Ability
to work independently, and handle confidential materials and projects.
• Ability to acquire within a short period of time knowledge of the operations, regulations,
and policies related to the Personnel/Labor function within a short period.
• Ability to establish and maintain complex record systems and files.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations will be
made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is often required to push, pull, and
lift light objects less than twenty (20) pounds, and occasionally objects weighing more than
twenty (20) pounds. The employee must possess a range of manual dexterity abilities
including performing basic motor skills, simple manipulative skills (e.g., writing and
collating), and moderately difficult manipulative skills (e.g., filing, typing, using a
calculator, etc.). The employee must be able to perform gross body coordination and
perform tasks, which require hand-eye coordination including keyboard operation,
operating calculator, etc.
The duties of this position require the employee to be able to walk, stand, and sit for
prolonged periods. The employee must also be able to see objects closely as in typing and
reading; have color vision; able to hear normal conversation with some background noise;
able to distinguish and understand voice patterns and verbal instructions; and the ability to
speak clearly and occasionally with volume.
MENTAL REQUIREMENTS
The mental demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
